Privacy Policy

Data Controller

The Alpine Convent School is part of the Alpine Progressive Society and is registered with the Department of School Education, Haryana

The Data Protection contact at the School is the Data Coordinator, who can be contacted at [email protected]


In order to carry out its ordinary duties to staff, pupils and parents, the School collects and processes personal data about individuals (including current, past and prospective staff, pupils or parents) as part of its daily operation. The information in this Privacy Policy is provided in accordance with the rights of individuals under Data Protection Law to understand how their data is used.

Some of this activity the School will need to carry out in order to fulfill its legal rights, duties or obligations, including those under a contract with its Staff, or Parents of its Pupils. Other uses of personal data will be made in accordance with the School’s legitimate interests, or the legitimate interests of another, provided that these are not outweighed by the impact on individuals, and provided it does not involve special or sensitive types of data. The School may also collect, process and store in the short-term data pertaining to job applicants and contractors. The legal basis for processing and storing this information is legitimate business interest.

This Privacy Policy also applies in addition to the School's other relevant terms and conditions and policies, including:

  • any contract between the School and its Staff or the Parents of Pupils;
  • the School’s CCTV policy;
  • the School’s Data Retention policy;
  • the School's Safeguarding and Child Protection, Pastoral, or Health and Safety policies, including as to how concerns or incidents are recorded; and
  • the School's IT policies, including its Acceptable Use policies and Digital Safety policy.
Types of personal data collected and held by the School, and the method of collection

When you request information from the School, we will require some personal information about you, including your name, address, email address and telephone number. This information allows the School to fulfill your request and keep you informed. This may be provided by you or third parties electronically or on paper. Where payments are made to

the School, details of payment card numbers and expiry dates will go through a secure server operated by the School's Payment Service Provider.

If you are a parent, some of the personal information held about you will include:

  • Your name, title, gender, nationality and date of birth;
  • Your home address, email address and telephone numbers;
  • Your bank account number, name and IFSC code (used for processing Direct Debits). Please also see the Alpine Convent School Development and Alumni Privacy Policy.

If you are a pupil, former pupil or prospective pupil, some of the personal information held about you will include:

  • Your name, title, gender, nationality and date of birth;
  • Your home address, email address and telephone numbers;
  • Start date, previous academic record, references, relevant medical information, attendance data, disciplinary records, learning support information, examination scripts and marks;
  • Images, including the image stored on the School’s Management of Information System, images of you engaging in school activities and images captured by the School’s CCTV system.

If you are a member of the alumni body, please see the Alpine Convent School Development and Alumni Privacy Policy.

Why the School needs to process personal data

The School expects that the following uses may fall within that category of its (or its community’s) “legitimate interests”:

  • For the purposes of pupil selection (and to confirm the identity of prospective pupils and their parents);
  • To provide education services, including musical education, physical training or spiritual development, career services, and extra-curricular activities to pupils, and monitoring pupils' progress and educational needs;
  • Maintaining relationships with alumni and the school community, including direct marketing or fundraising activity;
  • For the purposes of management planning and forecasting, research and statistical analysis, including that imposed or provided for by law (such as diversity or gender pay gap analysis and taxation records);
  • To enable relevant authorities to monitor the School's performance and to intervene or assist with incidents as appropriate;
  • To give and receive information and references about past, current and prospective pupils, including relating to outstanding fees or payment history, to / from any educational institution that the pupil attended or where it is proposed they attend; and to provide references to potential employers of past pupils;
  • To enable pupils to take part in national or other assessments, and to publish the results of public examinations or other achievements of pupils of the School;
  • To safeguard pupils' welfare and provide appropriate pastoral care 1;

1 Depending on the instance, the need to report issues such as safeguarding would also be covered by the legal obligations and vital interests’ lawful basis, such that these basis are potentially more applicable to this activity instead of legitimate interests.

ACS Social Media Policy

Acceptable use policy

Alpine Convent School (ACS) has a number of social media outlets, on which we invite the public to follow us. Most online communities have their own rules and guidelines, which we will always follow. We reserve the right to remove any contributions that break the rules or guidelines of the relevant community, or any of the following:

  • Be civil, tasteful and relevant.
  • Do not post messages that are unlawful, libellous, harassing, defamatory, abusive, threatening, harmful, obscene, profane, sexually oriented or racially offensive.
  • Do not swear.
  • Do not post content copied from elsewhere, for which you do not own the copyright.
  • Do not post the same message, or very similar messages, more than once (also called "spamming").
  • Do not publicise your, or anyone else's, personal information, such as contact details.
  • Do not advertise products or services.
  • Do not impersonate someone else.

Please take care not to make defamatory statements. In law this means a statement that lowers the reputation of a person or organisation in the eyes of a reasonable person. By publishing such a statement we can both get into serious trouble. We will therefore take down any statement that could be deemed to be defamatory.

Political Stance

ACS must be politically neutral in its communications. Therefore, please do not use any of our pages to promote party political messages or other content. We will remove any comments that, in its view, may compromise its obligation to maintain political neutrality.

Our approach to connections on social media

The School may choose to 'follow', 'like' or otherwise establish connections with other organisations and individuals using social media. This is so that we can maintain contact with what other social media users are saying and, where appropriate, share their content. Sometimes we also need to establish a connection so that we can engage with users, eg via direct messages or posting. This is an emerging area of communications and as such we will review and amend its practice continuously.


Niether the School implicitly or explicitly endorse any individual or organisation merely by virtue of creating a social media connection, regardless of the terms used by social media providers such as 'follow' or 'like'. Indeed, we will maintain social media connections with organisations that are critical of it and/or have opposing views. Nor do we hold any responsibility for the content of such profiles.


Once connected, ACS will not remove a profile from its network unless there is some over-riding reason to do so, eg because it poses a significant and material risk to our reputation and credibility, or a significant and material breach of our obligations to maintain political neutrality. It is not possible to be prescriptive on what would pose such a threat and each case will need to be consider on its own merits.

Contacting us via social media

Our responses to replies, comments and direct messages depend on the individual service. Even if we do not reply, we are listening and will act on or pass on your comments as appropriate. Our social media accounts are not currently monitored twenty-four hours a day, seven days a week. It is also easy to miss posts in busy social media traffic. If your query is serious, urgent, or involves personal details, you may also like to contact the School directly. Please note that unless stated otherwise the views/comments given on any of our social media sites may not necessarily reflect the views of the School. Our social media platforms are not intended to be used by the media or politicians to contact us

Our use of cookies on this website.

A cookie is a small file which stores information that a website puts on your hard disk so that it can remember something about you at a later time.

Typically, a cookie records your preferences when using a particular site.

The School follows the international guidelines for the use of cookies on this website.

Legal Statement

Alpine Convent School Privacy Statement for its website, and Legal Notices are as follows and should be applied, where appropriate and in similar capacity and its website,